Roastopedia.com | Effective: May 26, 2026 | Last Updated: May 26, 2026
At Roastopedia, we believe knowledge should be free — and so should your privacy. This policy explains what information we collect when you visit Roastopedia.com, how we use it, and the choices you have. We have written this in plain language because legalese is as unpleasant as a bad espresso.
01. Information We Collect
We collect information in two ways: information you provide to us directly, and information collected automatically when you use our site.
Information You Provide
- Name and email address when you subscribe to our newsletter or create an account
- Search queries you enter into the Roastopedia search bar
- Comments, feedback, or submissions you send us through contact forms
- Any content you contribute to Roastopedia’s knowledge base, if applicable
- Payment information when purchasing products via CoffeNZO (processed securely by third-party payment providers — we never store card details)
Information Collected Automatically
- IP address and general geographic location (country/city level)
- Browser type, operating system, and device information
- Pages you visit, time spent on each page, and navigation paths
- Referring URLs — the page that brought you to Roastopedia
- Date and time of your visit
02. How We Use Your Information
We use the information we collect solely to improve your experience and grow the world’s most complete coffee encyclopedia. Specifically, we use it to:
- Deliver, maintain, and improve Roastopedia’s content and search functionality
- Send newsletters, updates, and educational coffee content you have opted into
- Respond to your inquiries, feedback, and support requests
- Analyze how visitors use the site so we can expand the most useful sections
- Detect and prevent fraudulent or abusive activity
- Comply with legal obligations applicable to us
- Send you order confirmations and updates if you purchase from CoffeNZO
We do NOT sell your personal information to advertisers, data brokers, or any third party. Roastopedia is built on knowledge, not surveillance.
03. Cookies & Tracking
We use cookies and similar technologies to keep the site functioning properly and to understand how it is used. There are three types of cookies we may use:
Essential Cookies
Required for the site to function. These cannot be disabled. They include session management and security tokens.
Analytics Cookies
These help us understand which encyclopedia topics are most visited, which search terms are most common, and how we can improve navigation. We use privacy-respecting analytics tools that anonymize IP addresses.
Preference Cookies
These remember your settings — such as display preferences — across visits. You can clear these at any time through your browser settings.
You can control cookies through your browser settings. Disabling non-essential cookies will not affect your ability to read any content on Roastopedia.
04. Third-Party Services
Roastopedia uses a small number of trusted third-party services to operate. Each has its own privacy policy and data practices:
- Analytics providers (e.g. Google Analytics or equivalent) for site usage statistics
- Email service providers for newsletter delivery
- Payment processors for CoffeNZO product purchases
- Content delivery networks (CDNs) to serve pages quickly worldwide
- Cloud hosting providers for site infrastructure
We select third-party partners carefully and only share the minimum information necessary for them to perform their services.
05. Data Sharing & Disclosure
We do not share, sell, rent, or trade your personal information with any third party for their marketing purposes. We may share information only in the following limited circumstances:
- With service providers who help us operate the site, bound by confidentiality agreements
- If required by law, court order, or government authority
- To protect the rights, safety, or property of Roastopedia, our users, or the public
- In connection with a merger, acquisition, or sale of assets, in which case users will be notified
06. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.
- Account information is retained for as long as your account is active, plus 90 days after deletion
- Newsletter subscriptions are retained until you unsubscribe
- Analytics data is retained in anonymized form for up to 26 months
- Purchase records are retained for 7 years for tax and legal compliance
You may request deletion of your personal data at any time by contacting us (see Section 12).
07. Your Rights & Choices
Depending on where you are located, you may have the following rights regarding your personal information:
- Right to access — request a copy of the data we hold about you
- Right to correction — ask us to correct inaccurate or incomplete data
- Right to deletion — request that we delete your personal data
- Right to portability — receive your data in a structured, machine-readable format
- Right to object — object to processing based on legitimate interests
- Right to withdraw consent — unsubscribe from marketing at any time
- Right to lodge a complaint — with your local data protection authority
To exercise any of these rights, email us at privacy@roastopedia.com. We will respond within 30 days.
08. Children’s Privacy
Roastopedia is intended for a general audience and is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will delete it promptly.
If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at privacy@roastopedia.com.
09. Security
We take the security of your information seriously and implement appropriate technical and organizational measures to protect it, including:
- HTTPS encryption across the entire Roastopedia website
- Secure, access-controlled servers with regular security audits
- Limited internal access to personal data on a need-to-know basis
- Regular monitoring for vulnerabilities and unauthorized access
However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security and encourage you to use strong, unique passwords.
10. International Users
Roastopedia is operated from the United States and is intended to become a globally accessible encyclopedia by 2040. If you are visiting from outside the United States, please be aware that your information may be transferred to, stored, and processed in the US, where data protection laws may differ from those in your country.
For users in the European Economic Area (EEA) and the United Kingdom, we process personal data under the following legal bases: consent, performance of a contract, legitimate interests, and compliance with legal obligations. You retain all rights granted under GDPR.
For California residents, we comply with the California Consumer Privacy Act (CCPA) and will not discriminate against you for exercising your privacy rights.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will:
- Update the Last Updated date at the top of this page
- Notify registered users by email at least 14 days before the changes take effect
- Post a notice on the Roastopedia homepage for significant updates
Your continued use of Roastopedia after changes take effect constitutes your acceptance of the updated policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please reach out to us:
Company: Roastopedia | Email: privacy@roastopedia.com | Website: roastopedia.com | Response: Within 30 days